ACT Veterans Athletic Club Inc

 

Minutes of the Committee meeting held on 11 May 2010 at the Southern Cross Club Wests, Catchpole Street, Macquarie, ACT.

Present

Christopher Lang (Chair), Rachelle Ellis-Brownlee, Nick Blackaby, Narelle Blackaby, Craig Wisdom, Duncan Macnicol, Paul Archer.

1. Welcome

Meeting opened at 7.30pm.

2. Apologies

Wendy O’Brien

3. Adoption of Agenda:

The draft agenda as circulated was agreed.

4. Minutes of the previous meeting: 

Draft minutes of the Committee meeting held 13 April 2010 were circulated to committee members prior to the meeting. Motion: That the minutes be accepted as a true record. Moved: Paul Archer. Seconded: Duncan Macnicol, Carried.

5. Significant upcoming events

20 June Canada Fun Run

AGM 25 May

4 July Cross Country Championships

6. Correspondence:

The list of correspondence since the April meeting, as circulated to the Committee prior to the meeting, was noted.  

7. Reports:  

7.1 President’s Report 
Noted that the Memorandum of Understanding with AACT is to be signed on Monday at 9.30am. 

Motion: That the Club will endeavour to promote its activities at community events including, but not limited to, where organisers of the event have approached the Club to be involved in partnership arrangements such as sponsorship or volunteer assistance (e.g. Womens & Girls Fun Run, Mothers Day Classic, Canada Day Fun Run, Canberra Marathon, Canberra Half Marathon, Canberra Times Fun Run).

Moved: Chris Lang. Seconded: Rachelle Ellis-Brownlee. Carried. 

7.2 Secretary’s Report 
As per correspondence list and minutes. Noted that $60,000 had been placed in a St George 4 month term deposit at 5.1%. This will automatically roll over at the current SGB interest rate for term deposits on expiry unless we advise otherwise before expiry. 

 

7.3 Treasurer’s Report 
The complete report is included as Attachment 1.  

Motion: That the Treasurer’s report be accepted. Moved: Nick Blackaby.  Seconded: Rachelle Ellis-Brownlee.  Carried.

8. General Business

 

8.1 AGM planning

The committee noted:

• The venue is the Orion Room at the Southern Cross Club, Woden at 7.30pm on 25 May 2010;
• The evening will commence with a guest speaker, Professor Dick Telford;
• Supper will be limited to tea and coffee (catering for 60 people), we will provide biscuits;
• Nick will bring a list of members for check-in;
• The committee agreed at the April meeting to allocate up to $100.00 for the purchase of a gift of appreciation to Prof Telford noting that he is available commercially as a celebrity speaker.

 

8.2 ACTVAC web site

The committee agreed to accept the modified web site subject to final agreement from Stuart Reid. Moved: Paul Archer.  Seconded: Duncan Macnicol.  Carried. 
 

8.3 Babysitting services at run / walk handicaps

The committee approved the payment of $105.00 for an additional carer to meet bookings at the May Handicap. Moved: Paul Archer.  Seconded: Duncan Macnicol.  Carried. 
 

8.4  Proposed purchase of membership card printer

The committee agreed to ask the MSSC to investigate further including additional quotes.  
 
 
 
 

8.5 Instrument of Delegation document

Motion: That the committee accept the proposed Instrument of Delegation. Moved: Paul Archer.  Seconded: /Rachelle Ellis-Brownlee.  Carried.

9. Sub-Committee Activities

9.1 Coaching and Training

Sub-committee is inactive, convenor and members sought.

9.2 Awards

No report.

9.3 Track and Field Competition

No report.

9.4 Run/Walk Handicap

No report - – Craig was not able to attend the monthly meeting.

9.5 Member Services

Rachelle reported that the committee is due to meet next week. Motion: That the committee agree to allocate $200.00 to the MSSC for petty cash with the Chair of that committee taking responsibility. Moved: /Rachelle Ellis-Brownlee.  Seconded: Paul Archer.  Carried.

Noted that the MSSC is obtaining samples of uniforms from other Masters Clubs to assist in the selection of a new uniform.

9.6 Finance, Administration and Publicity

Sub-committee is inactive, convenor and members sought.

9.7 Out-of-Stadia

Sub-committee is inactive, convenor and members sought.

10. Other Business

No other business. Meeting closed at 10.00pm.

11 Next meeting

Tuesday 15 June 2010, same venue. 
 
 
 
 

ACT Veterans Athletic Club              Attachment 1

Treasurer's Report April 2010  (Page 1 of 6) 

 

 

 

Treasurer's Report April 2010  (Page 2 of 6) 

 

 

Treasurer's Report April 2010  (Page 3 of 6 

Treasurer's Report April 2010  (Page 4 of 6) 

Notes 

Debits exceeded credits by $9,823.23 in April 2010. 

Major payments approved but not shown for April 2010:  

4 D Surveying – surveying of Masson Street - $1,424.50

and  

PPC – membership cards $1,343.10. 

 

 

Treasurer's Report April 2010  (Page 5 of 6) 

 

 

Treasurer's Report April 2010  (Page 6 of 6)