MINUTES of the ACT Veterans Athletic Club Inc ANNUAL GENERAL MEETING  

Tuesday, 25 May 2010 

Minutes of the AGM held on 25 May 2010 at the Orion Room, Southern Cross Club Woden, ACT.   

Members present: See Attachment A 

1) Welcome:  The Club President (Chair for the AGM) Christopher Lang opened the meeting at 7.30pm and welcomed members to the Club’s 2010 AGM. 

2) Apologies: 

Cheryl Greathead

David Hobson

Gary Bowen

John Suiter

Cory Collins

Geoff Crumpton

Tim Gulliver

Maria White

Doug Fry

Chris Yardley

Chris Mahe

Alice Scott

Prue Bradford

Steve Bradford 

3) Adoption of Agenda: Motion: That the draft AGM agenda be approved. Moved: Paul Archer, seconded Otto Karki, carried by show of hands. 

4) Guest speaker: Professor Dick Telford 

5) Minutes of the 19 May 2009 Annual General Meeting:

Motion: That the draft 2009 AGM minutes as printed in the Annual Report 2010 be accepted as a true record. Moved: Paul Archer, seconded Craig Wisdom, carried by show of hands. 

6) Minutes of the 29 July 2009 Special General Meeting:

Motion: The draft minutes of the 29 July 2009 Special General Meeting as printed in the Annual Report 2010 be accepted as a true record: Moved: Paul Archer, seconded John Hunt, carried by show of hands. 

7) Reports:

President’s Report:

Christopher Lang presented his report as printed in the Annual Report 2010.

Motion: That the President’s Report be accepted. Moved: Roger Pilkington, seconded Dave McKenzie, carried by show of hands. 

Secretary’s Report:

Paul Archer presented his report as printed in the Annual Report 2010.

Motion: That the Secretary’s Report be accepted. Moved: Craig Wisdom, seconded Robin Whyte, carried by show of hands. 

Treasurer’s Report:

Nick Blackaby presented his report as printed in the Annual Report 2010. 

Motion:

That the meeting:

1. Approve the accounts for 2009 – 2010 as presented in the Annual Report 2010, which detail an operating deficit of $6448.61 and a Members’ Equity of $94,173.53; and
2. Approve the indicative budget proposed for 2010-11, which forecasts an operating deficit of some $523: based on Membership Fees of $38 for a single membership and $62 for a double membership from 1 January 2011; event fees per participant of $4 per event from 14 June 2010, and day membership fees per non-member of $5 from 14 June 2010; increased use by members of Vetrunner online from June 2010 and capping Vetrunner production and distribution to $10,000 in 2010-11; and capital expenditure of $6,500, with annual depreciation of assets funded by operating income.

 

Moved: Nick Blackaby, seconded Craig Wisdom. 

Amendment

That the event fees be raised to $5 per event for members and $6 per event for non-members. Moved: Trish Thomas, seconded Peter Neill. 

Points discussed:

• $4 represents good value, the fee was $2.50 in 1992, $5 is not a major impost for members;
• Some members on fixed incomes may be financially disadvantaged and not able to attend unless given a discount;
• The weight pentathlon is currently $2;
• The budget as presented is in balance, why go over?
• The club doesn’t need additional income;
• In 2008 – 2009 more than 300 members were over 55 years of age.

 

The amendment was lost on a count of votes. 

The original motion was then carried on a show of hands. 

Sub-committee reports

Motion: That the sub-committee reports be accepted;

Moved: Val Chesterton, seconded Jayne Hardy, carried by show of hands 

Motion: That the meeting record a vote of thanks to the office bearers and committee;

Moved: Trish Thomas, seconded Jayne Hardy, carried by show of hands. 

8) Election of office bearers: 

Appointment of a Returning Officer:

Motion: That Stuart Reid be appointed Returning Officer to deal with election of Officer Bearers and Committee Members for 2010-11. Moved: Raylea Rudov, seconded Bryan Thomas, carried by show of hands. 

There being no contested positions, the Returning Officer declared the following result: 

      Patron:   Jack Pennington

      Public Officer:  Chris Mahe

      President:   Rachelle Ellis-Brownlee

      Vice-President:   Craig Wisdom

      Secretary:   Paul Archer

Treasurer:    Nick Blackaby

Committee:    Kathy Sims

 Duncan McNicol

   Christopher Lang

    Heidi Johnson

      Janene Kingston

      Roger Pilkington 

9) General Business: 

Motion: That the ACTVAC Track and Field Championships be run by ACTVAC for registered masters athletes only and separate from any other similar organisation.

Moved: Jayne Hardy, seconded Bryan Thomas. 

Amendment: That the meeting notes concerns about the ACTVAC Track and Field Championships being held jointly with Athletics ACT and directs the committee to consult with members and report back to the club by November 2010.

Moved: Christopher Lang, seconded Stuart Reid. 

Issues discussed:

• Throwers are disadvantaged in a joint track and field meet – long waits between throws, restriction on the number of throws (3 instead of the usual 6);
• Without ACTA we would not have a sufficient number of qualified officials to run the ACTVAC Championships;
• We need to proceed carefully, the club would not be able to field sufficient officials to run the AMA Championships in 2013 without the involvement of ACTA;
• Some members are embarrassed by having to compete against young, high performance athletes;
• The joint Championships represent good exposure for ACTVAC to athletes in and approaching our target 30+ age group.

 

The amendment was accepted on a count of votes (28 for, 18 against). 

The origin motion (as amended) was then put and carried on a show of hands. 

The meeting closed at 9.30pm. 
 
 

 

Attachment A:

Members attending the 2010 Annual General Meeting

 

Roger Abbott; Geoff Barker; Narelle Blackaby; Nick Blackaby; Val Bland; Kerry Boden; Neil Boden; Tony Booth; Chris Booth; Graham Burge; Val Chesterton; William Chin; Cory Collins; Peter Cullen; Craig Davis; Alan Duus; Rachelle Ellis-Brownlee; Katie Forestier; Michael Freer; Jenny Gilchrist; Rod Gilchrist; Gwen Gleeson; Bruce Graham; Ray Green; Jayne Hardy; Victoria Hennig; Peter Hogan; John Hunt; Heidi Johnson; Otto Karki; Colleen Koh; John Kennedy; Janene Kingston; Josie Kulesz; Christopher Lang; Helen Larmour; Rad Leovic; Dave MacKenzie; Duncan MacNicol; Andrew Matthews; Peter McDonald; Geoff Moore; Cathy Montalto; Brett Morrison; Nadine Morrison; Peter Neill; Wendy O’Brien; Maria O’Reilly; Bob Parker; Rosemary Parker; Graham Patrick; Claire Perry; Roger Pilkington; Stuart Reid; Raylea Rudov; Diana Schneider; Jim Short; Monika Short; Geoff Sims; Kathy Sims; Graeme Small; Ken Smith; Greg Stretton; Jack Thackray; John Suiter; Bryan Thomas; Trish Thomas; Gerald Vassallo; Michelle Wells; Ken White; Robin Whyte; Kent Williams; Lyn Williams; Craig Wisdom; Christopher Yardley. [Total: 75].